Strong Cleaning Proposal

What To Look For In A Strong Contract Cleaning Proposal

Are you looking for a cleaning contractor?

Do you know what to look for within a strong contract cleaning proposal?

With IMS contract cleaning, we provide a professional cleaning service that takes all the pain and hassle away from your busy working week.

On top of a high quality of cleaning, we also provide you with a comprehensive cleaning proposal with every new cleaning contract.

However, there’s a number of elements to look for within a strong contract cleaning proposal. So we’re sharing advice on what to look out for, what to avoid at all costs, and what makes a strong proposal.

Cleaning proposals are crucial to a cleaning contract, as it makes sure you’re absolutely clear about the professional cleaning service that you will receive.

If you’re not familiar with contract cleaning contracts, this resource is essential to help you see what you should look out for, and elements within proposals that you should avoid at all costs.

Executive Summary

An executive summary sums up all discussions and surveys with you, giving you a good insight of how a cleaning contractor will fulfil your requirements, and why they’re perfect for your business.

Whether that’s office cleaning services to leisure cleaning, an executive summary makes your proposal unique to you, that differs between every cleaning proposal.

It’s a great chance to discuss a tailor made cleaning contract, and why you should choose IMS contract cleaning services.

We include an executive summary at the very beginning of every cleaning proposal that we give to clients.


The most important part of any cleaning proposal in our opinion, is a cleaning specification. This gives you a breakdown of the tailored cleaning service, and what they’re going to do to make sure we offer an consistent and exceptional cleaning service.

If a contract cleaning proposal doesn’t have a good enough specification, this can lead to poor management when the cleaning service begins, not receiving the best professional cleaning service, and not being a happy customer (we definitely don’t want that!)

Insite Managed Services provides acute specifications throughout all of our proposals, so you know exactly the type of cleaning that you will receive.


Now we know that price is sometimes the first thing that you look for within any new cleaning contract, (as this can sometimes be the deciding factor), which is why it’s so important within a cleaning proposal.

This section gives you a clear break down of costs; from staff wages, hours, to shift patterns.

It’s important that cleaning companies are competitive with costings, and combine this with a high quality of cleaning standard (the perfect combination if you ask us!)

We personally believe that the level of cleaning experience, our high standards of cleaning and management systems is what should be first priority within any cleaning contract proposal, but we understand this might not always be the case.

Within our cleaning proposals, we make sure that we break down our financials clearly and professionally, to ensure you’re clear and confident about what you’re paying.

Company Ethos & Values

A company’s ethos and policies is what makes a cleaning service shine, that ultimately gives you a real flavour of what the company believes in, and what a cleaning service can offer you.

From environmental impact, policies, accreditations to training; this all makes up a company’s ethos that you’ll want to look out for.

Company values are essential to help you see why a particular cleaning company is unique and individual.

This all impacts the quality of your cleaning service, as things like environmental issues can heavily impact your staff, clients and visiting customers.

Our ethos and values are deeply embedded into our company, as we not only feel passionately about providing a high quality of cleaning, but also how our company functions as a result.

Things To Avoid Within A Cleaning Contract

  • Lack Of Experience: This is a big warning sign to any potential cleaning service, as poor experience within the proposal can affect your cleaning in the future. We have exceptional experience within the cleaning industry and make sure we highlight this within our proposal.
  • A Copy & Paste Proposal: There are many signs that a cleaning proposal is just copied and pasted, especially if they have no specifications, executive summary or financial breakdown. We make sure we include a tailored cleaning proposal to all of our potential clients.
  • No Presentational Value: If you pick up a cleaning proposal and it has a lack of presentational value, this may reflect their cleaning service. At IMS, we value our presentation and how we reflect to our clients, and put a lot of effort into all of our proposals

What Makes Our Cleaning Proposals Great

From our cleaning experience, exceptional accreditations and cleaning standards, we believe that our cleaning proposals are the best in the industry.

We put a lot of time and effort into all of our cleaning proposals, as it starts the client relationship on exactly the right foot.

If you’re interested in our cleaning services in Hampshire and Surrey, and you’re also interested in one of our cleaning proposals, be sure to get in contact with us at any point.

We would love to hear from you and share how we can help with your cleaning, whether that’s office cleaning, leisure cleaning to retail cleaning. Insite Managed Services has the cleaning know how to make your company or business shine.

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